Medium PL-900 practice questions

An enterprise IT governance team has dozens of agents built in Copilot Studio deployed across departments. They need a centralized way to discover every agent in the organization, apply security and compliance policies to them, and manage each agent's identity and lifecycle as though it were a digital employee. Which offering should they use?

A team lead has a photo of a hand-drawn sketch showing the layout of a screen they want for tracking equipment check-outs. They want to quickly turn this sketch into a working Power Apps canvas app screen without manually placing every control. Which Power Apps capability should they use?

Your development team builds Power Apps and Power Automate flows in a development environment. Before releasing to users, they want a repeatable, low-code way to promote their solution from development to a test environment and then to production, with minimal manual export/import steps. Which Power Platform capability should they use?

A logistics coordinator wants to build a mobile-friendly app that lets warehouse staff scan and update inventory. The app must pull product data from a SharePoint list, current shipment records from Dataverse, and weather data from a third-party REST service, all within the same screen. The coordinator wants full control over the exact layout and pixel placement of controls for a branded touchscreen experience. Which Power Apps app type best meets these requirements?

A project manager built a canvas app to help their team log daily status updates. The team spends most of their working day inside Microsoft Teams, and the manager wants members to open and use the app directly within a Teams channel without switching to a separate browser window or the Power Apps mobile app. What is the most appropriate way to make the app available to the team?

A field inspection team needs an app that engineers use on tablets while walking through construction sites. The design must place a company logo, photo thumbnails, and custom-styled buttons in exact pixel positions to match a printed inspection checklist. Which type of Power Apps app best fits these requirements?

A marketing team wants an app for internal event registration. They require a highly tailored layout with custom-positioned graphics, branded colors, and specific screen flows that match their marketing style guide exactly. The app connects to a SharePoint list and will be used mainly on tablets. Which Power Apps app type best fits these requirements?

A utility company wants a mobile app that field technicians will use on their smartphones to log inspection notes and photos while standing at equipment sites. The design should be highly tailored, with a specific arrangement of buttons, cameras, and input controls optimized for one-handed use on a small screen. Which Power Apps capability best fits these requirements?

A field operations team needs an app for company-issued tablets that inspectors use during site visits. The design lead wants full control over screen layout, custom branding, and the exact placement of buttons, images, and input fields to match the company's field-report template. The app connects to a single SharePoint list. Which type of Power Apps solution best fits these requirements?

A marketing team wants an app that employees launch from their phones to submit event-booth requests. Leadership insists the interface exactly match the company's brand guidelines, including specific button placement, custom colors, and a distinctive layout that differs screen by screen. The team has only a SharePoint list as their data source. Which Power Apps app type best fits these requirements?

A retail company built a canvas app that connects to a SharePoint list for tracking store inventory. The team lead wants 40 floor staff to be able to open and use the app to enter data on their phones, but must ensure these users cannot open the app in edit mode or change its design. What should the team lead do when sharing the app?

A business analyst is building a canvas app and needs to add logic so that when a user taps a button, a new record is saved to a data source and a confirmation message appears. The analyst wants to configure this behavior without writing traditional programming code. What technology does the analyst use to define this button's behavior in a canvas app?

A warehouse team needs a mobile app that lets employees scan product barcodes with their phone cameras, view inventory levels, and record stock counts while walking the aisles. The design team wants full control over screen layout, button placement, and the visual look of the interface. Which Power Apps capability best fits these requirements?

A logistics company wants an app that field drivers use on their phones to snap photos of delivered packages, capture GPS location, and confirm delivery with a signature. The design team wants full control over the screen layout and branding to match a custom pixel-based interface. Which type of Power Apps app best fits these requirements?

A finance manager wants a cloud flow that pauses and waits for a designated director to either accept or reject each submitted expense request before the flow continues to record the expense. Which Power Automate capability should be used to achieve this?

The legal team stores contract files in a SharePoint document library. Whenever a new contract file is uploaded, a manager must review and formally approve or reject it, and the person who uploaded it should be notified of the decision by email. Which Power Automate approach best fits this requirement?

A procurement team uses a cloud flow that sends purchase requests over $5,000 to a manager using the Approvals connector's 'Start and wait for an approval' action. After the manager responds, the flow must send a confirmation email if the request is approved and a rejection notice if it is denied. Which element should the flow use immediately after the approval action to handle these two different responses?

A facilities team maintains a SharePoint list of maintenance requests. They want a cloud flow to run automatically every time someone adds a new item to the list, without any person clicking a button or waiting for a schedule. Which type of trigger should the flow use?

A company has several cloud flows that each need to perform the same set of steps to look up an employee's manager and format a notification message. The automation team wants to build this logic once and call it from multiple flows so they only maintain it in a single place. Which Power Automate capability should they use?

An accounts payable team wants a cloud flow that runs when a new invoice is added to a SharePoint list. If the invoice amount is greater than 5,000, the flow should send the invoice to a manager for approval; otherwise, it should mark the item as auto-approved without any human review. Which flow component allows the flow to take one of two different paths based on the invoice amount?

A project coordinator wants an automated cloud flow that runs whenever a new item is added to a SharePoint list, and then posts a message in a specific Microsoft Teams channel to notify the team. Which combination of a connector trigger and a connector action should the coordinator use to build this flow?

A marketing coordinator wants an automation that runs whenever a new file is added to a specific OneDrive for Business folder. The automation should copy that file into a team SharePoint document library so colleagues can access it. Which combination of Power Automate elements should be used to build this cloud flow?

A logistics coordinator wants to build a cloud flow that, when a new email arrives in a shared mailbox, sends a Teams message to the dispatch team AND saves a copy of the email body to a SharePoint list — with both actions running at the same time rather than one after the other. Which flow capability lets both actions execute simultaneously after the trigger?

An accounts payable clerk receives dozens of invoice emails each day in Outlook. She wants to automatically save every attachment from incoming emails to a specific SharePoint document library the moment each email arrives, without any manual steps. Which type of Power Automate flow and trigger should she use?

A sales manager wants an automation that runs only when she personally flags an email in her Outlook inbox for follow-up. When she flags a message, the automation should send her a push notification on her Power Automate mobile app reminding her to respond. Which type of trigger should be used to start this cloud flow?