Question

You are the admin of a Power BI workspace backed by a Pro license (shared capacity). Several colleagues who only have free Power BI licenses need to view a report you published in this workspace. Your organization does not have Premium capacity or Fabric capacity available. What must you do so these free-licensed users can view the report?

Accepted Answer

Assign the workspace to a Premium Per User (or Fabric) capacity so free users can consume the content

Answer

Grant each free user the Viewer role in the workspace; a Pro license is not required to view shared-capacity content

Answer

Publish the report to a Power BI app and share the app link, which bypasses licensing requirements for viewers

Answer

Turn on row-level security so free users inherit view access without needing a paid license