Question

You publish a report to a workspace and share it with the sales team by publishing an app. A regional manager who is not part of your organization needs to view the app content in a browser. Your tenant allows external sharing via Azure AD B2B. What is the recommended way to give this external user access to the app's reports while keeping governance centralized?

Accepted Answer

Add the external user as a guest (B2B) in Azure AD, grant them access to the app audience, and ensure they hold a Power BI Pro (or equivalent) license or the content resides in a Premium/Fabric capacity

Answer

Publish the report to the web using the 'Publish to web' embed link and send the URL to the external user

Answer

Export each report to PDF and email the files to the external user on a recurring schedule

Answer

Add the external user to the workspace with the Admin role so they can open the app