Question

A project manager asks Microsoft 365 Copilot: "Summarize the attached project status report." The result is a long, unstructured paragraph, but the manager actually needs a short list of key risks with an owner and due date for each, so it can be pasted into a status email. How should the manager revise the prompt to get a more useful result?

Accepted Answer

Add a specific output format and detail level, such as "List the top 5 project risks as a bulleted table with columns for risk, owner, and due date."

Answer

Resend the exact same prompt several times until Copilot produces the desired format by chance.

Answer

Attach additional unrelated reports so Copilot has more context to draw from.

Answer

Turn on web grounding so Copilot can retrieve external formatting templates.