Question

Your organization must retain email for 7 years only for users in the Legal and Finance departments. Employees frequently transfer between departments, and HR keeps the Department attribute in Microsoft Entra ID current. You want the retention policy to automatically include or exclude mailboxes as the Department attribute changes, without manually editing the policy. Which approach should you configure?

Accepted Answer

Create an adaptive policy scope of type 'User' that queries the Department attribute for Legal and Finance, then assign it to the retention policy.

Answer

Create a retention policy with a static scope and manually add each Legal and Finance user's mailbox.

Answer

Publish a retention label to a distribution group containing Legal and Finance members and rely on auto-apply.

Answer

Create an adaptive policy scope of type 'SharePoint site' filtered by department metadata and assign it to the retention policy.